Suitable for any size of organisation—from concert hall to church hall—ArtifaxEvent is available hosted or locally installed.
Customise Your Calendar
A central calendar is at the heart of ArtifaxEvent, providing one source of the truth for your entire organisation. Drag and drop events on the zoomable wall-planner, or quickly scroll through what’s happening in a colour-coded list.
Set permissions to restrict access to rooms and events. Create your own calendar filters and use these for reports, as well as publishing them to other calendar applications (including Outlook, Google Calendar and iCloud Calendar), your website and foyer displays.
Produce function sheets directly from the calendar: they’ll automatically include the custom data fields you’ve added for your bookings.
Integrate Your Address Book
Capture details of individuals and organisations, including your prospects, customers, suppliers, employees, attendees and artists. Track their interactions with you, including from initial sales lead to final invoice.
Create personalised letters, proposals, contracts and invoices with your own branding and images. Use our templates or create your own. Email any document direct from ArtifaxEvent.
Use the MailChimp integration built-in to ArtifaxEvent for seamless marketing automation, or integrate with other email marketing services, such as Constant Contact, through our API.
Streamline Your Events
Streamline your business processes with built-in booking wizards, custom fields and contextual forms, user-definable templates, task-driven workflows, plus automatic emailing of reminders and scheduled reports. Create your own sales process stages, booking types, activities, statuses, price codes, general ledger codes, cost centres and departments.
Documents and other files can be attached to many different types of records, including people, rooms, resources and bookings. Control access by setting your own document types and security rules. Upload files by browsing, or drag and drop. Create shortcuts to your file server and cloud storage such as Dropbox, Google Docs and OneDrive.
Create Flexible Resources
Create unlimited resources and flexible resource packages. Specify when and where they’re available. Set up prices for each supplier by day, time or duration.
Caterers can make multiple menus of different dishes, capturing nutritional information and allergens, costs and profit margins.
Add context-sensitive bespoke forms to capture information for specific resource types, including drop-down lookup fields for keeping data entry consistent. Make any custom field optional, desirable or required.
Attach documents and images, such as instruction manuals for equipment, and pictures of plated menus or floral arrangements.
Take it to the Next Level
ArtifaxEvent works out of the box, but sophisticated configuration options, a range of additional modules and a published API for integrations allow you to tailor the application for the precise needs of your organisation.
Integrations
Our API enables easy integration with ticketing, finance and other best of breed applications. MailChimp and our Excel Toolbar integrations work out of the box.
Artistic Programming
Maintain an archive of music, films and plays, their authors, the creative team, performers and their agents, even if you don't have your own venue.
Reports & Documents
ArtifaxEvent has simple search and report options. A suite of documents and reports is provided as standard. All reports can be scheduled to run automatically.
Flexibility
Make ArtifaxEvent your own with unlimited custom fields, context-sensitive/ad-hoc user-defined forms and your own language/terminology.
Attendee Scheduling
Use the Attendee Scheduling module to add individuals or groups to events and manage a wait list. Capture custom information about each attendee.
Guest Scheduling
Manage visitor and performer logistics. Track accommodation, travel and appointments. Generate personal itineraries and contracts for your guests. Coming soon...
Watch how ArtifaxEvent can help you manage your venue and events
Subscriptions
Choose named or concurrent user licences and any combination of modules to build a bespoke solution. Suggested packages are shown below. Contact us for a custom quotation.
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Discover moreWe find ArtifaxEvent to be an excellent system. It easily helps us manage bookings for private hire events from the initial enquiry stage to the production of a final invoice. Over several years we have been able to build in new systems which have further improved our efficiency. The support staff are great - prompt to respond and always willing to assist. I couldn't do my job without it.
Tom Deller, Corporate Hospitality Manager, Bath’s Historic Buildings
Bath & North East Somerset Council